Data Protection Policy

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In the course of work it is necessary for us to record information on individuals in order to be able to provide ongoing optical support. At all times we endeavor to comply with the Data Protection Act 1998.

The principles of Good Practice.

In processing personal data we intend to comply with the eight enforceable principles of good practice. These say that data must be:

• fairly and lawfully processed;
• processed for limited purposes;
• adequate, relevant and not excessive;
• accurate;
• not kept longer than necessary;
• processed in accordance with the data subject's rights;
• secure;
• not transferred to countries without adequate protection.

Personal data covers both facts and opinions about the individual. It also includes information regarding our intentions towards an individual.

Your right of Access.

Under the Data Protection Act individuals can see the information about themselves that is held on computer. This can be either through provision of a paper copy of your records or through reading the information within the practice. Should you request it we will provide you with the following data within 40 days:

• A copy of the information we hold on you
• A description of why this information is processed
• Anyone it may be seen by or passed to; and
• The logic involved in any automated decisions.

We reserve the right to make a charge of upto £10 for the provision of this information. In the event that a charge is made the 40 day time period will commence on receipt of payment.

Registration.

As part of the Act we retain registration as a Data Controller with the Information Commissioner.

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